That way, you can use the redaction tools directly on the document. Convert DocumentĬonvert the file into PDF. Here are the steps you must take to secure this information. Redacting documents correctly is extremely essential to prevent data breaches. Some companies never recover from one of these incidents. Nationwide, that was an average total cost of $3.92 per breach. The average cost for a data breach is $150 per record. Even those within your organization should not have access to some sensitive data. 5 Steps to Redact a PDF Documentĭata in the wrong hands can be costly for your business. Also, check any comments attached to the document to ensure they don’t contain sensitive information. Redaction tools can inspect the redacted copy to ensure the metadata does not include this data. This will allow you to redact any data as well and produce a flawless redaction. The metadata contains facts associated with the document, which includes confidential information. Make sure to scrub this section off the file as well. You can still expose sensitive data after redaction if you do not remove additional attributes to the document like metadata. If you use a markup tool, you leave the document open for someone to retrieve the information because markups are easy to remove. It’s one of the most common errors people make when redacting information. Markup tools are not sufficient for redacting a document. You can then begin identifying and redacting the data you do not wish to share. If the original does become corrupted somehow, you retain a copy of the unredacted document. You should also save an additional copy of the original unredacted document. Redacting the original document will create significant issues when you need to use some information for internal purposes. Redaction should remove protected information from those without clearance to view specific data. If you mistakenly redact the original, you won’t be able to retrieve the data. When redacting information, you want to make sure that you do not redact the original document. Methods to obscure the data in any way other than using a redaction tool will only put you at risk of releasing confidential data.īefore you begin redacting your document, there are a few other things to consider: Do Not Redact Originals Changing font colors or using a black highlighter in a Word document will not properly hide the information from the recipient. If the project is time-sensitive, it is tempting to cut corners and use a quick fix to redact the information. Before your company stores that data or shares that data in the cloud service, you will want to redact some of the confidential information. Image Source: Īround 54% of data is sensitive data. Roughly 55% of companies store their data in a cloud-based service. It is especially essential to secure your data if you’ll store your documents in a content management system (CMS) or other cloud-based document storage service. How to Redact a Document: Before You Begin The five steps to redact a PDF document include selecting the program you want to use, uploading the document, selecting “blackout” options, highlighting the section then clicking “redact.” You will then save the document.Redacting sensitive data in its original format does not ensure that your recipient will not be able to recover the information. A person may be able to retrieve the sensitive data you want hidden. Also, do not redact the original, and do not use markup tools. Before you begin redacting a document, make sure to save the original.Select software that will permanently redact the information so that someone cannot retrieve the data.
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